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How Teach Beacon Makes Virtual Training with Multiple Client Accounts Easy

Our Multi-tenancy Architecture Makes Delivering Training at Multiple Clients a Breeze.

Learn about Teach Beacon’s Multi-Client Management Capabilities in the Video Below

  • Multi-Tenancy Support
  • Client’s data walled off from other clients
  • Course templates
  • White-labeled to your business
  • Easy and flexible payments
  • Interoperable with other learning tools
  • SCORM compliant
  • RESTful API

How Teach Beacon Works

Fully Featured Virtual Classroom

  • Breakout rooms
  • Recording
  • Public and private chat
  • Upload documents and presentations
  • Stream videos
  • Whiteboarding
  • LMS and course material access
Virtual Meetings Custom
Courses

Built-In Content Authoring and Management 

  • Keep classes, materials, and outcomes organized
  • On-demand, live, and blended courses
  • Manage all course content, build from templates
  • Shared document repository

Built-in Student and Facilitator Collaboration 

  • Single or group messaging
  • Message alerts
  • Multiple discussion streams
  • Single or multi-user discussion threads
  • Rich text editing
Collaboration Tool Like Slack or Teams
coordinate calendars

1:1 Coaching and Tutoring

  • Teachers set their office hours
  • Students schedule help sessions
  • Identify students who may need additional help

On-Demand Live Session Playback

  • View recordings directly from the browser
  • Easy navigation pane to find relevant points in the video
  • View the whiteboard/sharing space
  • View video alongside
Robust Playback UI of Recorded Meetings
All Reporting is Automatically Generated

Instant Reporting, Attendance, Gradebook, and Accountability

  • Class reporting and grade book
  • Teacher analytics
  • Course and student outcome reporting
  • Administrative analytics

100% Browser-Based

  • No need to download an application
  • Easy to learn—all tools work directly in the browser
browser based
secure lock

Secure End to End Encryption for Student Privacy

  • Built with security from the ground up
  • End-to-end modern-day encryption standards
  • Role-level permissions
  • User-level permissions

Everything Built Into One, Easy to Use Platform

  • No need to manage several tools
  • Everything is integrated and at your fingertips
  • Smooth user experience
  • All data lives in the same system
Teach Beacon Venn Diagram Square
pig bank

A Fraction of the Cost of Other Vendors

  • We built Teach Beacon on modern technology with modern standards, so our cost of doing business is much lower than older traditional vendors.
  • We pass those substantial savings on to you.

Integrates With Other Systems

  • Integrate with other LMS systems (SCORM compliant)
  • RESTful API
Scorm

The Process of Virtual Instruction Currently Requires a Plethora of Tools. But it Shouldn’t.

Teach Beacon flowchart gif 1 and a half seconds
ROI calc time savings assumptions

Virtual Instruction is Currently Grossly Inefficient

When we calculated all the hours spent doing training in the current way most companies are doing it against a new way using an integrated, all-in-one virtual training platform, the numbers are staggering.

Massive Savings Are Found by Simply Combining All Virtual Instruction Activities into One Integrated Platform

Using a calculator based on the above information, we can estimate that savings for having all these tools in one platform for someone running 100 small classes and 5 large classes per month would be between $280k and $1.5M

ROI calc time savings Results Money

The Teach Beacon Story

  • We searched for a platform that would make the virtual instruction process smooth and seamless but couldn’t find anything that got the job done well, and neither could our partners. 
  • So we built it ourselves. By educators, for educators.
  • We combined everything we needed to get virtual instruction done on one, seamless platform. And when we started asking our partners if they’d like to have a look, the feedback was instantly positive.
  • This single platform solution meets all of the use cases, and we can deliver it at the fraction of the cost because we built it from the ground up with modern technology for the exact use of live, virtual training in mind.
Final meeting image

The Teach Beacon Family

How to Achieve Higher Efficiency and Profitability with Virtual Training in Four Steps

(1) Pre-Class Preparation:

Bringing all the functions you need to pre-class work into one integrated platform saves an enormous amount of time, avoids errors, and makes more sales.

pre class preparation

Old Way:

Coordinate all pre-class activities using a variety of tools:

  • Class details via email 
  • Calendar via Outlook or Calendly 
  • Course materials via email or file sharing (Dropbox, Box, FTP, etc.)
  • Class rosters via email
  • Pre-class work via email and file-sharing tools

New Way:

Coordinate everyone on one, integrated platform. 

  • Meet on the platform
  • Coordinate calendars on the platform
  • Schedule on the platform 
  • Maintain documents and course content on the platform
  • Monitor pre-class work on the platform
  • Report on how the process is going from the platform.

Old Result:

  • This process is manual, messy, and requires you to hire staff just to manage it. 
  • It’s time-intensive and error-prone. 
  • It takes longer than it should, things get missed, and the client experience is poor.

New Result:

All the processes and data are streamlined to get this done efficiently, in less time, with less errors. You don’t need additional staff to manage the process anymore. You can also make more sales because the client has a better experience and gets a feel for the platform on sales calls.

(2) Class Delivery:

Bringing all these disparate processes into one dedicated platform simplifies everything from live instruction to reporting, saving time, headache, tool bloat, and creating a better, seamless experience for students, teachers, admins, and clients.

Class Delivery

Old Way:

Deliver the course, facilitate collaboration, run assessments, and then create reporting and analytics using a variety of tools and manual processes and headcount to do it. Tools can include:

  • Virtual meeting tool like Zoom, Webex, etc.
  • Collaboration tools like Slack or Teams
  • Knowledge repository and sharing tools, like SharePoint or intranets
  • File storage and sharing tools, like Dropbox or Google Drive or Box
  • Quizzes and polls and evaluations, with tools like Survey Money, Microsoft Forms, Google Forms, etc.
  • Video sharing like Loom
  • Scheduling tools like Calendly for office hours or 1:1 coaching/tutoring
  • LMS systems for student histories, certificates, etc.
  • Reporting and Analytics, like Excel, Google Sheets, Tableau, PPT, etc. (This often requires additional headcount to get right and process the data)

New Way:

Everything lives in one platform and is all handled seamlessly.

Also connects with existing tools in an organization, like a legacy LMS, SharePoint, etc.

Each of the tools are also custom-built for training, so they are fully featured for that specific purpose

Old Result:

  • This process is manual, messy, and requires you to hire staff just to manage it. 
  • It’s time-intensive and error-prone. 
  • It takes longer than it should, things get missed, and the client experience is poor.

New Result:

All the processes and data are streamlined to get this done efficiently, in less time, with less errors. You don’t need additional staff to manage the process anymore. You can also make more sales because the client has a better experience and gets a feel for the platform on sales calls.

(3) Post Class Activities:

Having everything in one platform greatly simplifies the process of wrapping up a class, doing long term follow-ups, and ensuring everyone has access to the reports they need. It saves you time, headcount, and headache.

 

Post Class Activities

Old Way:

  • Administer end of course evals with an online form system (Google Forms, etc.)
  • Deliver course certificates via an LMS or email
  • Report on student outcomes by manually assembling data from multiple sources and ensure they get sent to the right people (email, Google Sheets, PowerPoint, etc.)
  • Follow up with students after the class is over with short assessments, tests, and review material to ensure learning sticks

New Way:

  • End of course evals are given and tracked in one platform
  • Certificates get logged in the same platform as the training
  • Reporting is automatically generated in the same platform
  • Student follow-ups are scheduled and tracked in the same platform

Old Result:

  • End of course evaluation participation is typically low and it’s time-intensive to follow up.
  • Course certificates get lost and forgotten about.
  • Reporting takes a long time, is error-prone, and you usually need additional headcount to get this done. Reporting also usually doesn’t offer a ton of insight for the client, because the data is so hard to get to in the first place. 
  • Long term follow-up usually doesn’t happen (i.e. selling more advanced training on the skill originally trained), or requires paying for an additional system (CRM, email, etc.) or headcount to manage this process.

New Result:

  • End of course evaluations are easier to administer and follow up on, so you get higher participation
  • Course certificates and CPE credits are managed automatically within the platform
  • Reporting is automated and built by trained data scientists for insight
  • Integrates with CRM and other systems and automatically recommends the next course, follow sequences can be customized based on student needs and class outcomes

Using Teach Beacon Makes Virtual Instruction Easy

Teach Beacon Venn Diagram Square
  • Everything you need in one platform

  • Simple, economical pricing.

  • Get up and running very quickly.

  • Everything you need in one platform

  • Simple, economical pricing.

  • Get up and running very quickly.

Benefits of Using Teach Beacon

  • You can get up and running quickly without complication or headache
  • You can get rid of a significant number of the subscriptions to disparate tools you are currently using to deliver virtual training (and even do internal virtual meetings)
  • Teachers can be onboarded quickly, and classrooms set up from templates
  • Your teachers will be able to focus on teaching instead of managing tools and materials.
  • Your students will be able to focus on learning instead of trying to manage materials, different platforms, and trying to figure out where to go and what to do.
  • You won’t have to worry about students getting permissions to download an application on their computer
  • You’ll be able to seamlessly combine virtual live and on-demand content
  • You will have significant insights from all the data, since it’s all in one platform, and this data can be opened up to teachers and clients on a need-to-know basis with security and permissions. You’ll be able to see
    • Student lesson progress
    • Student participation (attendance and talk time) in virtual teaching sessions
    • Student grade book (quiz scores, test scores, overall performance)
    • Teacher evaluations and rating
    • Teacher performance in virtual lessons
    • Upcoming and completed classes
  • You will save a significant amount of management and operational time because everything is on one platform.
  • You will have great support from our team to fix small bugs and build features while we’re still in beta mode.
  • And much more

Teach Beacon Features

(1) Pre-Class Preparation Features

Meet Virtually on the Platform to Collaborate as Teachers and Administrators

  • Discuss course content and materials directly in the platform
  • Show all class offerings within the platform
meet on the platform with clients

Coordinate Calendars and Schedule Sessions and Deadlines

  • Easily schedule live sessions
  • Set deadlines and dates for on-demand content
  • Sync with student calendars
coordinate calendars

Maintain Documents and Course Content

  • Full course content management system
  • Course templates
  • Materials instantly and always available to students
Maintain documents
Courses

Monitor Pre-Class Work

  • Pre work so you can gauge skill level of the class before class starts
  • Follow up if students haven’t done the pre-class work
  • Lock out students from the class if they don’t do pre-class work
monitor pre class

Report on Pre-Class Work and Take Action

  • Ensure students are prepared for class
  • Lock out students from certain content if they don’t complete pre-class work
  • Send alerts and reminders to students to complete their work before class starts
Report on Pre-Class Work

(2) Class Delivery Features

Virtual Classroom Custom Built for Education

  • Breakout rooms
  • 100% browser based
  • End-to-end encryption and compliant with modern security standards
  • Recording
  • Public and private chat
  • Participant controls
  • Polls
  • Upload documents and presentations
  • Share videos
  • Whiteboarding
  • Screen sharing
  • Microphone and camera testing
  • Access to all course content and materials within the meeting
  • Closed captions
Virtual Meetings Custom

Easy Breakout Room Setup Interface

  • Drag and drop
  • Duration countdown timer
  • Eight breakout rooms possible
Easy Breakout Room Setup

Robust Playback UI of Recorded Meetings

  • View recordings directly from the browser
  • Easy navigation pane to find relevant points in the video
  • View the whiteboard/sharing space
  • View video alongside
Robust Playback UI of Recorded Meetings

Collaboration Tool Like Slack and Teams

  • Single or group messaging
  • Message alerts
  • Multiple discussions streams
  • Share attachments
  • Share images
  • Rich text editing
Collaboration Tool Like Slack or Teams

Knowledge Repository and Document Sharing

  • Students and teachers can upload files to a shared repository
  • Actively collaborate on csv, html, and css documents
  • Leave comments and commentary on documents
Knowledge Repository and Document Sharing

Quizzes and Surveys

  • Rich formatting for quizzes
  • A myriad of question types and formats
  • Set quiz prerequisites
  • Set passing score
  • Quiz certificates
  • Restrict retakes
  • Question completion settings
  • Time limit
  • Display options
  • Options for displaying hints
  • Options for quiz recap, what they got wrong and why, and score display
Quiz Example

Course Evaluations

  • Easily accessible from the LMS and live video sessions
  • See further examples below
Evaluation Example

(3) Post-Class Features

Class Reporting, Analytics, and Gradebook in Real-Time

class reporting analytics

All Reporting is Automatically Generated

All Reporting is Automatically Generated

End of Course Evals are Given and Tracked in One Platform

End of course evals
End of course evals 2

Student Follow-Ups Are Scheduled and Tracked

student followups are scheduled and tracked
student followups are scheduled and tracked 2

Admin/Client Portal – Instructor Compared Performance

admin portal instructor compared performance

Admin/Client Portal – Individual Instructor Analytics

admin portal individual instructor analytics

100% Browser Based

  • No need to download any applications
  • Easy to learn–all tools work directly in the browser
browser based

See A Demo of Teach Beacon

We feel like Teach Beacon is the best platform on the market for education right now. Let’s meet to discuss your needs and see how we can help.

Frequently Asked Questions